Guide to Registration Tools


View Status of Contract

Note: This provides registration information; it does not provide complete information.

  • From the District Access Zone, login using the Administrative Login.
  • Choose the desired contract from the list of Current Contracts, located at the bottom of the page.
  • Choose View Status of Contracts under the heading Contract Status.
  • The Contract Status page contains:
    • The date the contract was initiated
    • The end date of the contract
    • The total number of hours purchased at the time the contract was initiated
    • The total number of hours used to date from the contract
    • The number of hours within the contract that are encumbered for current enrollments
    • A list of participants who were enrolled through the contract and the associated enrollment information:
      • The course name
      • The course section number
      • The beginning and end dates of the course
      • The participant's work location
      • A link to the participant's transcript

Note: By selecting the Transcript button for a participant, you can review a detailed list of ALL courses taken by the participant. View Completion List of Course Participants (Contract-Specific)

  • From the District Access Zone, login using the Administrative Login.
  • Choose the desired contract from the list of Current Contracts, located at the bottom of the page. (Note: The contract must contain the course section in which you wish to obtain completion data.)
  • Choose View Completion List of Course Participants (Contract-Specific) under the heading Contract Status.
  • Complete the requested information to reflect the desired completion date range; click the desired information boxes; and choose Display.
  • The requested information will be displayed in tabular form in the lower section of the page.
  • To convert the information into spreadsheet form, click Save as Excel File (in red at the top of the completion list).
View Completion List of Course Participants (District-Wide)
  • From the District Access Zone, login using the Administrative Login.
  • Choose a contract from the list of Current Contracts, located at the bottom of the page.
  • Choose View Completion List of Course Participants (District-Wide) under the heading Contract Status.
  • Complete the requested information to reflect the desired completion date range; click the desired information boxes; and choose Display.
  • The requested information will be displayed in tabular form in the lower section of the page.
  • To convert the information into spreadsheet form, click Save as Excel File (in red at the top of the completion list).
View Participant Enrollment from Past Courses
  • From the District Access Zone, login using the Administrative Login.
  • Choose the desired contract from the list of Current Contracts, located at the bottom of the page.
  • Choose View Participants from Past Courses under the heading Enrollment Management: Contract-Specific Sections.
  • A list of courses and the associated section dates will appear.
  • Choose the highlighted date that corresponds to the desired section.
  • Course information will appear including:
    • the name of the course
    • the beginning and end dates of the course
    • the number of credit hours associated with the course
    • the maximum number of people that can be enrolled in that section
    • the number of participants currently enrolled
  • A table will also display a list of enrolled participants from your district.
  • If the participant has completed the course, Complete will appear next to the participant's name in the second column of the table. If the participant has not completed the course, the column will be blank.
  • Information about each individual's previous enrollments can also be obtained by clicking on the participant's name.
View Participant Enrollment from Past Open Enrollment Courses
  • From the District Access Zone, login using the Administrative Login.
  • Choose a contract from the list of Current Contracts, located at the bottom of the page.
  • Choose View Participants from Past Open Enrollment Courses under the heading Enrollment Management: Open Enrollment Sections.
  • A list of courses and the associated section dates will appear.
  • Choose the highlighted date that corresponds to the desired section.
  • Course information will appear including:
    • the name of the course
    • the beginning and end dates of the course
    • the number of credit hours associated with the course
    • the maximum number of people that can be enrolled in that section
    • the number of participants currently enrolled
  • A table will also display a list of enrolled participants from your district.
  • If the participant has completed the course, Complete will appear next to the participant's name in the second column of the table. If the participant has not completed the course, the column will be blank.
  • Information about each individual's previous enrollments can also be obtained by clicking on the participant's name.
Registration Information - Multiple Search Criteria

The most comprehensive search for account and registration information is the Registration Information: Multiple Search Criteria tool. With this tool, a contract manager may search for a participant's account information using multiple search criteria

Note: This tool will not provide information about inactive accounts.

Registration Information: Multiple Search Criteria

  • From the District Access Zone, login using the Administrative Login.
  • From the category Data Tools, choose Registration Information: Multiple Search Criteria.
  • Use the tables at the top of page to choose the information to be provided by the search. Click the box next to the desired information; a check mark should appear. Click as many boxes as is necessary to obtain all desired information.
  • Use the lower filter boxes to further delineate or focus your search.
  • To activate the search and obtain the requested information in tabular form click, Return Data.
  • To activate the search and obtain the requested information in spreadsheet form, click Spreadsheet.
Account Information - Search by Name, E-Mail Address, Employee ID, School ID

A contract manager may also search for a participant's account information using only the participant's name, e-mail address, employee I.D. (if applicable), or state school I.D. (if applicable) using the Account Information tools.

Account Information
  • From the District Access Zone, login using the Administrative Login.
  • From the category Search Tools, choose the desired Account Information Tool.
  • Enter the requested information: employee name, e-mail address, employee I.D. (if applicable), or state school I.D. (if applicable); then click Submit.
  • For employee name, you may enter only the last name or only the first name of the participant.